The Most Under Appreciated Position

Managing an office relocation is a complex task that requires careful planning and collaboration. The success of the move often depends on the collective effort of the team. However, it's important to recognize that the individual responsible for overseeing the move may face significant challenges, leading to potential burnout and turnover.

Challenges Faced by the Relocation Manager:

Lack of Appreciation: The individual managing the move may feel unappreciated for the extensive hours and effort invested.
Accountability for Issues: They might bear the blame for any unforeseen glitches or problems that arise during the relocation process.
Neglect of Regular Duties: The demands of the move can cause them to fall behind on their routine responsibilities.

Studies indicate that approximately 35% of individuals tasked with managing an office move resign within 12 months of the move date. This statistic underscores the importance of providing adequate support and resources to those leading the relocation efforts.

Strategies to Support the Relocation Manager:

Engage a Professional Project Manager: If hiring an external expert isn't feasible, consider forming a dedicated committee to share responsibilities and provide diverse perspectives.
Delegate Tasks: Assign specific tasks to multiple team members to distribute the workload and prevent burnout.
Develop a Comprehensive Plan: Create a detailed relocation plan that outlines each step of the process, ensuring clarity and accountability.
Involve Experienced Employees: Engage staff members who have previously participated in office moves to offer insights and guidance.

By implementing these strategies, you can foster a collaborative environment that supports the successful execution of the office relocation and promotes the well-being of all involved.

BUDGET FRIENDLY HYBRID APPROACH

Partner in Business Growth

Managing an office relocation requires careful planning and execution. To ensure a smooth transition, consider the following approaches:

1. Engage a Professional Move Manager

Hiring an experienced move manager or project manager can streamline the relocation process. These professionals bring expertise in coordinating complex moves and can provide valuable insights. It's essential to select a manager with experience relevant to your company's size and industry. For instance, a move manager experienced with large corporate offices may not be suitable for a small warehouse operation. Conversely, a small office might find a large project manager's approach overly detailed. In such cases, a moving consultant from a local moving company could be more appropriate.

2. Assign a Dedicated Staff Member

Designating an internal employee to oversee the move can be effective. This individual should be detail-oriented, organized, and capable of multitasking. It's advisable to relieve them of most daily responsibilities to focus on the move. Managing multiple vendors—such as those handling data, phone systems, security, moving services, furniture, property management, and construction—requires coordination and attention to detail. Additionally, having this staff member consult with other companies currently undergoing relocations can provide valuable insights. Often, fellow office managers are willing to share their experiences and advice.

3. Form a Relocation Committee

Creating a committee with key personnel can distribute responsibilities effectively. Each member can oversee specific tasks based on their expertise, such as project management, design, or logistics. While this approach fosters collaboration, it's crucial to ensure that all committee members feel valued and supported. The company owner should lead the committee, ensuring balanced participation and recognition of each member's contributions.

By carefully selecting the appropriate approach and team structure, you can facilitate a successful office relocation that minimizes disruption and supports your company's operational continuity.

Our Approach

We believe in a collaborative approach to consulting, working closely with our clients to develop solutions that meet their specific needs and goals.

Get Started

Risk of Loss- or Damage to Assets

Our Vision

Protecting your office assets—such as computers, copiers, monitors, and servers—during a move is crucial to prevent potential damage or loss. Here's how to safeguard these valuable items:

Building and Accident Liability

Ensure that all your hired vendors hold proper liability insurance, as required by regulatory standards for services conducted in commercial buildings. This insurance typically covers damage to buildings, vehicles, and workers' compensation claims. Always request proof of insurance before hiring a service provider.

Damage to Goods and Furniture During the Move

Standard liability coverage often limits compensation to $0.60 per pound per article. For example, a 20-pound flat-screen monitor would be reimbursed only $12.00 in the event of damage. To enhance protection:

Valuation or Damage Protection: This additional coverage increases the mover's liability for a fee, similar to insurance. It's essential to understand that this is not the same as insurance. If you decline this coverage and damage occurs, you're entitled to only $0.60 per pound per article.
fmcsa.dot.gov
Electronic Data Processing (EDP) Insurance: This policy covers the replacement cost of your computer equipment, offering two valuation options:
- Actual Cash Value (ACV): Reimburses the current value of the item, accounting for depreciation.
- Replacement Value: Covers the cost of purchasing a new item. insureon.com

Recommendations

Consult Your Insurance Provider: Discuss with your insurance company to determine the appropriate coverage for your office assets during the move.
Opt for Comprehensive Coverage: Given the potential risks, it's advisable to invest in valuation or damage protection to ensure adequate compensation in case of loss or damage.